BallotBox is a subscription-based service offered by BallotBoxOnline LLC. Within the text of this policy, BallotBoxOnline answers the following questions:
This policy applies to the BallotBox service offered by BallotBoxOnline for the organization that is BallotBoxOnline’s customer. (Information related to each of BallotBoxOnline’s customers is maintained in separate databases by BallotBoxOnline.) Organizations can use BallotBox to create online polls, and invite individuals to vote in those polls.
The organization that is BallotBoxOnline’s customer determines the information collected by this online application. These information requests are explicit, and individuals have a choice what information they choose to provide (if any) in response to an online poll. In addition to the information collected by this online application, the organization will provide certain information to BallotBoxOnline about each individual who is permitted to vote in that organization’s polls, such as full name, email address, and the subgroups within the organization to which he or she belongs.
The organization that is BallotBoxOnline’s customer determines how the information collected by the online application is used. BallotBoxOnline accesses and uses that information only at the direction of the organization, subject to a few narrow exceptions. BallotBoxOnline may access, use, and disclose that information if necessary to respond to legal process, required by law, relevant to the assertion or defense of a legal claim, or believed to be appropriate to protect the rights, property, or personal safety of BallotBoxOnline or any other person.
Information collected by this online application is shared by BallotBoxOnline with the organization that is BallotBoxOnline’s customer. That organization, and not BallotBoxOnline, determines which individuals or third parties have access to that information. BallotBoxOnline does not share that information with anyone else unless the person supplying the information explicitly consents, the organization that is BallotBoxOnline’s customer explicitly requests it, or the disclosure is in response to legal process, required by law, relevant to the assertion or defense of a legal claim, or BallotBoxOnline believes it is appropriate to protect the rights, property, or personal safety of BallotBoxOnline or any other person.
Information collected by this online application may be retained indefinitely.
The organization that is BallotBoxOnline’s customer determines what control you have over how information you provide will be used by the organization. Please contact the organization directly with any questions or concerns you may have.
Will information collected by this online application be used to send unsolicited email messages or direct mail?
BallotBoxOnline will not use information collected by this online application to send any communications other than in the ordinary course of the online application’s operation (such as reminding individuals who are authorized to vote in a particular poll, or responding to password requests), as directed by the organization that is BallotBoxOnline’s customer, or in the event of an emergency, as determined by BallotBoxOnline based on the circumstances. BallotBoxOnline will not use information collected by this online application to send unrelated commercial email (spam), and will not authorize anyone else to do so.
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, BallotBoxOnline has put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information collected by this online application. No computer system can be made completley secure, especially if it connected to the Internet, but security and privacy are priorities for BallotBoxOnline.
Protecting the privacy of the very young is especially important. For that reason, BallotBoxOnline does not collect or maintain information within this application from individuals we actually know are under 13 years old, and no part of this online application is targeted to anyone under 13. BallotBoxOnline requires the organizations that are its customers to honor this commitment, and not to knowingly accept information from, or to target the use of this online application to, anyone under 13.
3400 Enfield Road
Austin, Texas 78703
We will use our best efforts to respond within 3 days if an immediate response cannot be provided.